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Migrating email data between Gmail and other email providers is a common task for businesses switching to or from Google Workspace. This process involves transferring emails, contacts, and calendar data to ensure a smooth transition for users. Google Workspace provides tools to help with this migration, allowing you to import data from various email providers like Microsoft Outlook, Exchange, and IMAP servers.
You can migrate your users' email data to Google Workspace using the data migration service if you're migrating from:
Microsoft Exchange Server 2003, 2007, 2010, 2013, 2016, or Exchange Online (Microsoft 365)
A webmail provider that uses the IMAP protocol, such as IONOS, AOL, Apple iCloud, Bluehost, Yahoo!, or Zoho
Another Google Workspace account
A personal Gmail (@gmail.com) account
After successfully migrating your data, you can move any newly added or updated email messages to your target account by running a delta migration. During a delta migration, the new data migration service migrates newly added email messages to your target account.
It also identifies changes to previously migrated email messages, such as the message's read status or new labels, and updates the message on the target account.
A delta migration skips over objects that have already been successfully migrated and haven't been updated on the source account. These items are marked as skipped.
Migration types
Migration types
Click on each migration type below to learn more about what gets migrated and to read additional notes relating to each type.
Knowledge check
Knowledge check
Question 1
Match the following items with their corresponding descriptions: Google Groups, Delta Migration and IMAP
A standard protocol used by email clients to access and retrieve email messages from a mail server
A process for moving newly added or updated emails.
Emails from this source are not migrated.
Answers:
IMAP is a standard protocol used by email clients to access and retrieve email messages from a mail server.
Delta migration is a process for moving newly added or updated emails
Google Groups emails are not migrated.
Question 2
Which of the following are migrated when moving email from a Google Workspace account? Select 3 options.
Email Filter
Email messages
Labels
Star
Answers:
Email messages, labels, and stars are migrated when moving email from a Google Workspace account.
Help Center resources
Help Center resources
For more guidance on migrating email data, please explore the Google Workspace Admin Help Center:
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