Exercise 8: Set Calendar sharing settings

Exercise directions

Part 1: Restrict external sharing

Step 1

If you are not already signed in, sign in to your domain as the Administrator at admin.google.com.

Step 2

From the main menu, navigate to Apps, then select Google Workspace, and then click Calendar.

Step 3

Click the Sharing settings section.

Step 4

Select the top organizational unit (OU) to apply the settings to the entire organization.

Step 5

Under External sharing options for primary calendars select Only free/busy (hide event details).

Step 6

Click SAVE.

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Part 2: Create a group calendar

Step 1

Open Google Calendar at calendar.google.com.

Step 2

Scroll down to the Other calendars section, and click the + sign.

Step 3

Click Create new calendar.

Step 4

Enter Project Zenith as the calendar name.

Step 5

Click Create calendar.

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Part 3: Share calendar

Step 1

Once the calendar has been created, a notification banner will be displayed at the bottom of the screen with a link to configure the calendar. Click on that link, or click on the three dots next to the calendar under the My calendars section of the Calendar landing page and click on the Settings and sharing section. 

Step 2

Under Share with specific people or groups, click Add people and groups. In the Add email or name text field, enter Employees and click on the group that appears. (Note: You would have created this group in Part 2 of the “Mail management with Google Groups” exercise in the Google Workspace User and Resource Management pre-requisite course.)

Step 3

From the Permissions menu, select See all event details.

Step 4

Click Send.