Exercise 10: The Data Export tool

Exercise directions

Part 1: Turn on 2-Step Verification (2SV) for your account

Step 1

If you’re not already signed in, sign in to your domain as the Administrator at admin.google.com.

Step 2

Click on the profile icon for your account, and click Manage your Google account.

Step 3

Click on the Security tab.

Step 4

In the How you sign in to Google section, click 2-Step Verification.

Step 5

Click Turn on 2-Step Verification and follow the prompts to enable 2-step verification.

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Part 2: Export all user data

Step 1

If you’re not already signed in, sign in to your domain as the Administrator at admin.google.com.

Step 2

From the main menu, navigate to Data, then select Data import & export, and then click Data Export.

Step 3

Click Set up new export.

Step 4

In the Name box, enter a name for your export.

Step 5

For Scope, ensure that Export all user data for the entire organization is selected.

Step 6

Click Start export.

When you start an export, all Super Administrators receive an email that a data export is pending. The export is available no earlier than 48 hours after you start the export. This waiting period helps provide security for your organization's data.

Data export typically takes 72 hours but can take up to 14 days, depending on the size of your data export. All Super Administrators get a notification email when the process is complete. All Super Administrators can view the export.

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Part 3: View and download exported data

Step 1

In the Data export table, click the name of the export. The detail view opens.

Step 2

Under Status, you can see if the export ran properly or if there were any problems:

• Failed: No data was exported.

• Errors: Some data is missing from the archive.

• Complete: All data was exported.

• In progress: The export is not yet complete.

Step 3

To view the archive, select Actions, and then click View Archive.